Task 5 D 1- Contracts management and archiving

From BESTPRAC's Research Support Staff (RSS) - Framework
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Subtask 1 - Support the preparation of contract documents

Subtask 2 - Support the preparation of Financial documentation

Subtask 3 - Entering into databases or lists

Subtask 4 - Record-keeping of important documents

Related skills and competences

Description of the Task

  • Support the preparation of contract documents
  • Support the preparation of Financial documentation
  • Entering into databases or lists
  • Record-keeping of important documents


Key Skills required to be able to effectively complete the task

  • Accuracy - attention to detail
  • Administrative - logging and processing the contract
  • Analytical -understanding the impact of the contract on the institution
  • Communication - contract drafting, proposal development and drafting
  • Communication - conveying information clearly, presentation, drafting consultation responses
  • Communication - documenting systems and processes
  • Communication - drafting agreements that are acceptable to all parties, producing FAQs
  • Negotiation - contracts, solutions, structuring deals etc.
  • Assertiveness - objectively balancing the needs of the funder, institution, researcher and partners
  • Communication - requesting information from colleagues, partners etc.
  • Communication with funders, researchers and partners
  • Negotiation - contracts, solutions, structuring deals, company structures, equity transactions
  • Networking - to develop/maintain good relationships with funder/partners
  • Accuracy - attention to detail
  • Accuracy - checking figures and guidelines
  • Numeracy - applying costing model
  • Numeracy - costing post


Key Competencies required to be able to effectively complete the task

Competence Detailed description
Project contracting Facilitate agreement and get sign-off of contracts
IP and licencing regulations, Liaison Supporting IP applying/sharing/selling process, collecting IP information, contracting
Project contracting Monitor and manage regulatory and legal issues arising from the contract
Project contracting Develop institutional strategies and approaches relating to contracts

Related content from BESTPRAC

Listed below are best practices (presentations, FAQs, etc.) shared during the BESTPRAC meetings, as well as external resources relevant for this task.
A given resource can be relevant for more than one task. For a list containing all documents (without task links) see here.


Financial Matters

Legal Aspects