Task 4 C 1- Reviewing and discussing the GA and the grant preparation with the PI

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Subtask 1 -Provide guidance on procedures (internal and funder guidelines)

Subtask 2 -Provide guidance on internal and funder regulations.

Subtask 3 -Produce easy to follow guidance on budget and its implications including hiring of staff

Related skills and competences

Description of the Task

  • Provide guidance on procedures (internal and funder guidelines)
  • Provide guidance on internal and funder regulations.
  • Produce easy to follow guidance on budget and its implications including hiring of staff


Key Skills required to be able to effectively complete the task

  • Accuracy - attention to detail
  • Accuracy - checking data
  • Accuracy - data checking and proof reading
  • Administrative - logging and processing the contract
  • Analytical - standardising systems and processes
  • Analytical - to assess ethics issues
  • Analytical - understanding and applying UK/EU policy and employment law, and specific grant conditions
  • Analytical - understanding the requirements of audit and evidence required, interpreting findings
  • Analytical -understanding the impact of the contract on the institution
  • Communication - contract drafting, proposal development and drafting
  • Communication - conveying information clearly, presentation, drafting consultation responses
  • Communication - documenting systems and processes
  • Communication - drafting agreements that are acceptable to all parties, producing FAQs
  • Communication - drafting maps, communicating project outcomes
  • Communication - drafting policy, contributing to consultations
  • Communication - drafting policy, presenting internally and externally, preparing specifications for new systems
  • Communication - external and internal report writing
  • Communication - keeping clear records, briefing colleagues
  • Communication - preparing / commenting on proposal drafts
  • Communication - re-drafting the contract
  • Information Management - creating/maintaining records
  • Information management - keeping 'up to date'
  • Information management - maintaining partner contacts
  • Interpersonal - building relationships, listening to colleagues
  • Interpersonal - gathering and collating information, advising researchers
  • Interpersonal - liaising with academic and administrative staff
  • Interpersonal - listening to needs, building relationships
  • Interpersonal - managing relationships with colleagues
  • Negotiation - contracts, solutions, structuring deals etc.
  • Negotiation - re-negotiating contract or negotiating re. funding shortfall
  • Problem Solving - developing systems to meet changing requirements
  • Problem Solving - identifying and addressing issues
  • Problem solving - reaching a compromise
  • Self Management - working to tight deadlines
  • Self Management - workload management
  • Self Management -time management planning skills


Key Competencies required to be able to effectively complete the task

Competence Detailed description
Project contracting Monitor and manage regulatory and legal issues arising from the contract
Project contracting Develop institutional strategies and approaches relating to contracts

Related content from BESTPRAC

Listed below are best practices (presentations, FAQs, etc.) shared during the BESTPRAC meetings, as well as external resources relevant for this task.
A given resource can be relevant for more than one task. For a list containing all documents (without task links) see here.


Financial Matters

Legal Aspects

Third Parties