Task 2 C 1- Facilitating the internal setup of the project

From BESTPRAC's Research Support Staff (RSS) - Framework
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Subtasks

Subtask 1 -Informing all departments that need to set up the project in their system

Subtask 2 -Providing documents and related information to Research Operations and Finance Team

Subtask 3 -Liaising with HR and preparing job descriptions

Subtask 4 -Communicating the internal setup to the researchers

Related skills and competences

Description of the Task

  • Informing all departments that need to set up the project in their system
  • Providing documents and related information to Research Operations and Finance Team
  • Liaising with HR and preparing job descriptions
  • Communicating the internal setup to the researchers

Skills

Key Skills required to be able to effectively complete the task

  • Administrative - writing reports, taking minutes
  • Analytical - evaluating systems
  • Communication - documenting systems and processes
  • Communication - keeping clear records, briefing colleagues
  • Communication - verbal and written
  • Interpersonal - building relationships, listening to colleagues
  • Interpersonal - managing relationships with colleagues
  • Administrative - chairing meetings, note-taking
  • Administrative - servicing ethics committees
  • Analytical - identifying required structures and job roles
  • Analytical - identifying ways of improving performance
  • Assertiveness - negotiating budget splits, giving feedback on peer review
  • Communication - contract drafting, proposal development and drafting
  • Communication - drafting maps, communicating project outcomes
  • Communication - preparing / commenting on proposal drafts
  • Horizon Scanning - identifying trends and new opportunities
  • Horizon Scanning - monitoring changes in the external environment
  • Influencing - persuasive writing and presentation
  • Influencing - promoting the REF, contributing to consultations
  • Influencing - supporting colleagues to make changes
  • Interpersonal - liaising with panel members, promoting good practice
  • Interpersonal - understanding/responding
  • IT - experience of relevant systems and Software
  • IT - planning systems, modelling
  • Problem Solving - addressing issues raised by audit
  • Problem Solving - dealing with inconsistencies
  • Problem solving -identify problems and implement solutions
  • Sales-Promoting the value of KE/KT to colleagues
  • Self Management - adhering to deadlines


Competencies

Key Competencies required to be able to effectively complete the task

Competence Detailed description
Financial management of research institution Support financial management of research (incl. accounting, financial reports, budgeting)
Cost models (Full costing) Support the following and using of institution’s full cost model
Supporting postgraduate researchers Provide sound administrative support for postgraduate researcher employment, progression, examination and graduation
Supporting supervisors Providing sound administrative support for supervisors of postgraduate researchers
Project costing and pricing, cost sharing Maintain a financial overview of the research portfolio and oversee relevant staff resources, systems and processes to ensure that high-quality proposals are submitted
Project financial management Implement project finance systems and processes and monitor their effectiveness
Financial management of research institution Implement research finance, strategies, systems and processes and monitor their effectiveness
Cost models (Full costing) Implement full cost model
Project lifetime Manage the process and ensure following of regulations
Technology transfer (general) Develop systems and processes to support technology transfer and ensure that the institution meets legal/ regulatory requirements
Dissemination and Public Engagement/popularisation/ media Manage the process and ensure following of regulations
Supporting postgraduate researchers Maintain oversight of provision and support for postgraduate researchers and monitor in relation to the external policy
Supporting supervisors Maintain oversight of provision and support for supervisors
Service organisation and delivery Oversee systems and staff to ensure that a high-quality return is produced
Quality assurance Ranking/Benchmarking Develop systems and processes to monitor key performance Indicators and benchmark
Contributing to research policy and strategy Develop operational plans to implement research policy and strategy and ensure that the institution is meeting its legal and quality assurance obligations
Project lifetime Develop strategies to maximise the institution's success in running projects
Project costing and pricing, cost sharing Develop costing and pricing strategies to maximise the institution's success in securing research funding
Project financial management Develop project finance systems and processes
Financial management of research institution Develop research finance strategies, systems and processes
Cost models (Full costing) Develop full cost model
Sponsor management Provide strategic direction/plan for sponsors needs and actions
Supporting postgraduate researchers Provide strategic direction for postgraduate researcher support and provision
Supporting supervisors Develop guidelines for postgraduate supervisors

Related content from BESTPRAC

Listed below are best practices (presentations, FAQs, etc.) shared during the BESTPRAC meetings, as well as external resources relevant for this task.
A given resource can be relevant for more than one task. For a list containing all documents (without task links) see here.

Financial Matters

Legal Aspects

Project Management

Third Parties

Miscellaneous